Web Based CMS
Financial System FAQs Q: How does CMS Financial System work? A: CMS Web Based
Financial System takes care of all your company’s financial needs. You can send
invoices, set up and send purchase orders to vendors, track financial transactions
with clients, creditors and subjects and build reports to status financial
records. By setting up system defaults and
communication templates you can quickly and easily generate invoices, record
payments, and enter all financial transactions. Because CMS is a web-based
system you will have instant access to your company’s entire financial picture
or manage transactions on a case by case basis from anywhere you have an
internet connection. Q: Can I
track financial transactions on a case by case basis? A: CMS Web Based
Financial System is designed for flexibility. You can enter variable parameters
for tax rate, transaction type, payment frequency, currency, and commission for
payments and invoices. You can configure default values by company or by case.
You can also override system default settings as appropriate. Q: Does
the Financial System allow me to send invoices directly to clients through the CMS? A: You can generate invoices directly using the
CMS Web Based Financial System and attach them to emails or print them off for
mailing. Because the Financial System integrates completely with the Case
Management System, you automatically have access to contact information,
including street address, email address and telephone number. Generating invoices
and recording payments is fast and easy. Q: Can I
record payments using the CMS Web Based Financial System? A: When you receive
a payment simply enter it directly into CMS against the appropriate case. You
can enter one payment at a time or multiple payments. Because CMS Web Based
Financial System integrates completely with the Case Management System you will
have a complete case history, including financial transaction information, all
in the same database. Q: Can I make
payments to vendors using the CMS Web Based Financial System? A: You can use the
CMS Web Based Financial System to generate payment letters and record payments
to vendors. Because the Financial System is completely integrated with CMS you
have full access to vendor contact information, including street address, email
address and phone number. You can also generate purchase orders through the
system. When you use CMS to make your payments
will have a complete record of all your financial transactions. Q: Does
the CMS Web Based Financial System allow me to calculate commissions? A: You can configure
default commission rates by individual. You can also override default settings
whenever appropriate. By using defaults you never have to remember or look up
individual commission rates, and others who use the system to generate payments
or invoices will have automatic access to the same information. Q: Does
the CMS Web Based Financial System let me configure the Tax Rate for my area? A: You can create
different invoice types and payment types and each can have its own default tax
rate. Furthermore, you are always able
to override defaults when you generate invoices and payments. Q: What if
the tax rate in my area is different from the tax rate in another part of my
company located in another area? A: Using CMS Web
Based Financial System you can have many different invoice and payment types
all at their different tax rates, if appropriate. You can also configure
different companies with their own letter head, their own letter templates, and
their own invoice types and payment types. The Financial System gives you a lot
of flexibility to respond to your company’s business needs. Q: Can I
build financial reports using the CMS Web Based Financial System? A: CMS Web Based
Financial System allows you to generate three types of reports: sales reports,
unpaid sales report and paid sales report. You can generate invoices and payments and
run reports anytime from anywhere, as long you have internet access. Q: Can I
view past history of financial transactions? A: The CMS Web Based
Financial System reporting capability, and quick search capability, give you
access to information about any transaction, or set of transactions, quickly
and easily. You can search for a single invoice or for transactions against an
entire case. Q: Can I
set commission rates for billing? A: You can set up
default commission rates against individuals or override individual commission
rates. Q: How
easy is it to send invoices using the CMS Web Based Financial System? A: CMS Web Based
Financial System is an intuitive, easy to learn system. You do not have to be a
financial expert or a computer expert to use the system. The ability to create email and letter
templates that can be used for invoicing, sending payments and communicating
with creditors and subjects, makes it very easy to take care of the business
side of your cases. Q: How
can I share financial information with remote colleagues using CMS Web Based
Financial System? A: CMS Web Based Financial
System operates in real time. Once you enter information into the system it is
automatically available to other users no matter where they are located, as
long as they have internet access and permission to use the system. By controlling user permissions you
control who gets to see your financial status and who can enter information
into the system. Q: Can I
send invoices while I am on the road? A: Because CMS is a web-based system, you can use
it wherever you have an internet connection. All you need is your username and
password and the URL to access the system. There is no client application to
load so you don’t even need to have your own laptop with you to get full access
to your financial transactions, invoices and payments. Q: Can
CMS Web Based Financial System help me track my company’s finances? A: By keeping all your financial transactions in
a single system, you can use CMS Web Based Financial System to see the state of
your company’s business. Find out what invoices have been paid, and which ones
are outstanding. Track payments, and transactions for your clients, creditors
and subjects. Q: What
if I need to bill my clients in another currency? A: CMS supports
currency conversion in multiple different currencies. When you want to status
the financial picture you can roll all transactions up into a single master
currency. You can send invoices and receive payments in any currency of your
choice. Q: What
if the CMS System goes down? Will I lose any transactions that I have entered
into the Financial System? A: You will never
lose financial information. The CMS servers are maintained with full disaster
recovery capability 24/7. You can use CMS with confidence that you won’t ever
lose your transaction histories. Q: In addition to Case Management how else can
CMS help my organization? A: CMS offers
modules to support every aspect of your business. We offer the following
modules: · Case
Management System (CMS) · Investigation
Case System · Collection
Case System · Sales
System · Project
System · Letter
System · Financial
System · Intranet
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